Show Notes

Episode 151: Task Management Revisited

Shannon and Janine love talking about task management. In the past we have both used Todoist, then we both used Trello. Now Shannon’s back to Todoist for her task management while Janine remains fervently loyal to Trello. In this episode, we talk about how success with task management isn’t about the system you use, but more about knowing what you need.

Discussion topics include:

  • Our love for our task management systems
  • Shannon’s on-again-off-again-back-on-again relationship with Todoist for task management
  • Todoist’s gamification (streaks and Karma Points!)
  • How task management systems fail when you stop paying attention to them
  • How there’s no such thing as a perfect task management system
  • Shannon’s description of her Todoist projects
  • Todoist’s new board view
  • Shannon’s Could, Should, Want, and Will lists
  • Shannon’s daily spotlight routine (focusing on a different project each day)
  • The key to success: Figuring out what you need and what isn’t working for you in your current system
  • Recognizing that what we need in a task management system can change
  • Shannon’s “quick wins” tasks
  • The only thing missing from Todoist in Shannon’s view: confetti!
  • How we all deserve confetti
  • A side discussion on trophies
  • Finding a “good enough” task management system

Here are a couple of screen shots from Shannon’s Todoist system (on a computer, click on the images to see them larger):

Will/Want/Could lists:

Will Want Could lists

Spotlight list:Todoist screenshot


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